FacultyIQ for macOS
Privacy Policy
FacultyIQ has no accounts, no servers, no analytics, no advertising and no tracking. Everything you enter or fetch stays on your Mac, and Opportunistic Labs never receives any of it.
Last updated 4 October 2026
What the app stores
FacultyIQ keeps the roster you import (names, ranks, divisions, hire and promotion dates, and optional email addresses, ORCID iDs and Scopus IDs), the publication and funding data it fetches, the notes and activity records you write, the verification packets you import, and your settings. All of it lives in the app's own sandboxed storage on your Mac. API keys you enter, such as a Scopus or OpenRouter key, are kept in the macOS Keychain.
FacultyIQ does not sync or back up anything itself. Your Mac's own backups, such as Time Machine, may include the app's storage. You can export a workspace archive whenever you choose, and deleting the app's data removes it.
Unless you turn it off in Settings, FacultyIQ adds each faculty member's name, rank, division and research topics to Spotlight on your Mac, so you can open a profile from Spotlight search. That index stays on your Mac, and email addresses, notes and metrics are never added to it. Shortcuts actions run inside the app on your Mac and return their results only to your own shortcuts.
What leaves your Mac
To look up the faculty you add, FacultyIQ sends requests directly from your Mac to public research databases. Each request carries only what that service needs to answer it:
- OpenAlex, to find and fetch faculty records: author names, OpenAlex, ORCID and Scopus identifiers, and institution identifiers. If you add your email address in Settings, it is sent too, as OpenAlex asks.
- ORCID, if ORCID enrichment is on: ORCID iDs.
- NIH iCite, NIH RePORTER, NSF Awards, Semantic Scholar, ClinicalTrials.gov and Europe PMC, if you enable them: investigator names, PubMed IDs, DOIs or ORCID iDs.
- Elsevier Scopus, only if you add a Scopus API key: Scopus author IDs, DOIs, journal ISSNs and your key.
- Grants.gov, when you search for funding opportunities: the keywords you search for.
These services see your Mac's IP address, as with any web request, and handle requests under their own privacy policies.
AI summaries
On Macs with Apple Intelligence, FacultyIQ can draft a narrative summary entirely on your Mac. Nothing is sent anywhere.
You can instead connect your own OpenRouter account. Then, and only after you confirm each request, FacultyIQ sends one faculty member's name, rank, division, career dates, publication metrics, promotion benchmarks and facts from the data sources you have enabled to OpenRouter, which passes them to the AI model you chose. Email addresses, ORCID iDs and private notes are never sent. OpenRouter handles the request under its own privacy policy.
Verification packets
When you export a verification packet for a faculty member, FacultyIQ writes a file for you to send yourself. The app does not send email or share the file.
Crash reports and diagnostics
FacultyIQ does not gather diagnostics of its own. If you have turned on Apple's "Share with App Developers" setting in macOS, Apple may pass on anonymised crash reports. Those come from Apple, contain no faculty data, and can be turned off in System Settings under Privacy & Security → Analytics & Improvements.
Children
FacultyIQ is a professional tool for academic leaders. It is not directed at children.
Changes
If this policy changes, the revised version will appear on this page with a new date. Any change to what the app sends, or to whom, would be described here plainly and before it took effect.
Contact
Questions about this policy or about how FacultyIQ handles your data: hello@opportunisticlabs.com.